Filming & Photography Requests

Filming Permit Application Form

    Company Details

    Company/Applicant Name (responsible for the filming)

    Does the company name match the name insured on the public liability insurance (PLI)?
    Please note: A permit will not be issued without current PLIYesNo

    Please provide more information

    Contact Details

    Name

    Position/Title

    Phone

    Email

    On-site contact on day of filming

    Name

    Position/Title

    Phone

    Email

    Production Information

    Project Name

    Production TypeFeature FilmTV One-Off or SeriesShort FilmStudent FilmTVCOther

    Please specify:
    Please specify name of program:

    How will this project be distributed? (e.g. online, television, cinematic release)

    Proposed Filming Dates
    FromTo

    Alternate Filming Dates
    FromTo

    Filming Times (including bump-in and bump-out times)

    Location Information

    Exact location/s of the proposed filming

    Please provide a brief summary or synopsis of the scene and/or activities and why you have chosen NGV as the location to film this

    Number of cast on location

    Number of crew on location

    Will the production need a unit base?YesNo

    Please add your unit base to your site plan/mud map to the attachments at the end of this document

    Exact location/s of the proposed unit base? (Including any privately owned land.)

    Unit base times (start/finish)

    Will the production erect any temporary structures such as tents or marquees at the unit base?YesNo

    Please provide details of these temporary structures (size, number, style)
    Please note: temporary structures need to be secured by weights, not pegs or stakes.

    Will the production require traffic management or pedestrian management?
    Please note: If the production is disrupting traffic or pedestrian flow a Traffic Management Plan (TMP) or Pedestrian Management Plan (PMP) Incorporating a Risk Management Plan will be required.YesNo

    Type of activity (e.g. hold & release, road closure)

    Name and details of the traffic/safety company who will be supplying the TMP or PMP?

    What times will the roads be affected?
    Start of closure Finish of closure

    Name of the roads affected by the closure/traffic hold?

    Details of any large equipment the production will bring to the location (e.g. camera cranes, scaffolding, lighting towers)

    Please indicate if the production will involve any of the following.
    *Confirmation of approval from Victoria Police or other state government agencies will be required with this application.firearms/weapons (including imitation)*other safety concerns*may have environmental impactamplified music or soundstunts*may cause offense or concern to the public

    Provide details of activity

    Will the proposed filming represent the actual location? YesNo

    Please identify the location the filming will represent

    Required Documentation

    Please include the relevant documentation for your production. If the documentation is unavailable to be sent at this time please indicate via email the date on which it will be sent.

    Public liability insurance
    Proof of certificate of currency ($10 - $20M cover)

    Optional Documentation

    If you’re unsure which of the following documentation you need to attach, contact us to discuss.

    Site plan/mud maps
    Identifies Parking, Traffic control, unit base, where crew are situated and any equipment other than the normal amount of filming equipment required for the shoot e.g cranes, long dolly, boom lifts, scissor lifts.

    Running Sheet/Schedule
    A document which establishes a chronology, linking times, events and details of filming activities.

    Stakeholder communication plan (Public notification letter)
    The purpose of this is to give traders, residents and other interested parties timely written notice in advance of your proposed filming activities and show how you’ll address their concerns.

    Traffic & Pedestrian management plan(s)
    Required if traffic will be slowed, blocked, redirected, or perhaps even distracted. Be certain to check if you need permits from Victoria Police and VicRoads (attach your copies of their permits in the ‘Other permits, approvals etc’ section at the end of this form).

    Risk management plan or safety plan
    Complete this if a risk management plan isn’t already attached to a traffic management or pedestrian management plan, or other activities involve risk you need to manage, e.g. trip hazards, explosives.

    Other permits, approvals or filming information (running sheets, schedules)
    Any other permits or approvals we have asked you for. For example Victoria Police, VicRoads, Parks Victoria, a waste management plan, etc.

    Victorian Screen Industry Code of Conduct

    We agree to abide by the Victorian Screen Industry Code of Conduct (mandatory).