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EXECUTIVE ASSISTANT – DIRECTORATE

VPS 3.1 – $63,629 gross per annum plus 9.5% superannuation
Full Time, Ongoing
Closing date for applications: 5pm on 03 May, 2017

The National Gallery of Victoria (NGV) is seeking an Executive Assistant – Directorate who will be responsible for providing efficient, professional and confidential administrative support to the Manager – Directorate.

ABOUT THE POSITION:
Under direction from the Manager – Directorate your key responsibilities would include:

  • Organising meetings and appointments for the Director, fielding incoming telephone calls and managing incoming and outgoing correspondence.
  • Managing and updating databases including contact and events invitee lists for the Directorate office.
  • Assisting with organising intrastate, interstate and international business travel and accommodation, as required.

You will also provide various administrative support including but not limited to photocopying, document scanning, assisting with the preparation and collation of documents, meeting agendas and managing stationery stocks and supplies and organising catering for business and staff meetings, including setting up and clearing up, as required.

To effectively perform this position, you will have good knowledge and skills in office administration, including the ability to manage appointments and schedules, handle and prioritise telephone calls and correspondence, and organise files and information. You will prepare written communications using clear, concise and grammatically correct language. You will also have the ability to handle highly sensitive and confidential information and material coupled with good interpersonal skills, with an emphasis on tact and discretion.

You plan and prioritise work to ensure outcomes are achieved, support other people in the time management of their tasks, use time efficiently, develop realistic action plans and implement systems and procedures to guide and track progress on tasks and are able to recognise barriers and find effective ways to deal with them. Your attention to detail allows you to observe fine details, identify gaps in information, look for logical sequences of information and highlight practical considerations of plans and activities.

For more details refer to the role statement attached.

HOW TO APPLY

To apply for this role, please send a covering letter, a separate statement addressing each of the key selection criteria as they relate to the job accountabilities and resume to jobapplications@ngv.vic.gov.au or forward your application to Job Applications, Human Resources, National Gallery of Victoria, PO Box 7259, Melbourne VIC 3004 by 5pm on May 3, 2017.

Download the role statement in Adobe Acrobat format

CHILDREN'S PROGRAMS ASSISTANT

VPS 2.2: $56,361 gross per annum + 9.5% superannuation

Full Time, Fixed Term for 12 months

Closing date for applications: 5pm on 5 May, 2017.

The National Gallery of Victoria (NGV) is seeking a Children’s Programs Assistant who will assist in the administration, preparation, coordination, implementation and evaluation of a range of NGV programs, exhibitions and events.

ABOUT THE POSITION:

You will support the development and delivery of programs, exhibitions, events and activities for children, teenage and family audiences. Other key responsibilities include:

  • Providing high quality administrative support including monitoring budgets, invoices, resources and scheduling.
  • Assisting in writing, coordinating, editing and uploading communications.
  • Ensuring the maintenance and collation of verbal, written and statistical records, and assisting with reports and proposals.

To be successful you will have previous experience in assisting with coordinating innovative, engaging and high quality audience engagement experiences within a major art institution or similar organisation. You will also have a passion for engaging young audiences through art and design and delivering an exceptional customer experience at all times.

For more details refer to the role statement attached.

HOW TO APPLY

To apply for this role, please send a covering letter, a separate statement addressing each of the key selection criteria as they relate to the job accountabilities and resume to jobapplications@ngv.vic.gov.au or forward your application to Job Applications, Human Resources, National Gallery of Victoria, PO Box 7259, Melbourne VIC 3004 by 5pm on May 5, 2017.

Download the role statement in Adobe Acrobat format

The National Gallery of Victoria is an Equal Opportunity Employer who values diversity in the workplace. As such, the National Gallery of Victoria encourages applications from people with diverse cultural backgrounds and it is our policy to consider reasonable adjustments for qualified applicants with disabilities.

To submit an application, please send:

  • covering letter
  • statement addressing the key selection criteria in the role statement
  • your curriculum vitae (CV)

E-mail
jobapplications@ngv.vic.gov.au

By post
Human Resources Manager
National Gallery of Victoria
PO Box 7259
Melbourne VIC 3004