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Events Coordinator

EVENTS COORDINATOR
VPS 3.1: $68,884 gross per annum + 9.5% superannuation
Full Time, Fixed Term for 3 Years
Closing date for applications: 5pm on 29 July 2019

The National Gallery of Victoria (NGV) is seeking an Events Coordinator who will be responsible for coordinating the organisation and management of events, including catered functions and exhibition openings, for internal and external clients.

ABOUT THE POSITION:
You will coordinate activities associated with organising an event or function including catering, venue, security, administration and also attend events to ensure all aspects run smoothly while managing any potential issues.  Other key responsibilities include:

  • Liaising with NGV departments and external stakeholders including donors, support groups and corporate sponsors to coordinate and deliver events.
  • Articulating and presenting creative concepts and negotiating to implement well-planned timelines.
  • Liaising with external contractors, such as catering and security, who are undertaking tasks at events.
  • Preparing and monitoring expenditure against budgets, ensuring appropriate financial procedures are followed.

To be successful in this role you will have sound experience organising a wide range of events within the corporate sector or arts industries, and in the provision of food and beverage.  You will also need to have a flexible approach to hours of work as there will be a requirement to work after hours and weekends.

The successful candidate will innovate and seek out continuous improvement opportunities, as well as maintain an organised approach to goal attainment. The successful candidate will also consistently persevere to achieve goals and problem-solve to overcome obstacles, as well as present with excellent written and verbal communication.

Please note previous applicants need not apply.

For more details refer to the role statement attached.

HOW TO APPLY

To apply for this role, please send a covering letter, a separate statement addressing each of the key selection criteria as they relate to the job accountabilities and resume to [email protected] or forward your application to Job Applications, Human Resources, National Gallery of Victoria, PO Box 7259, Melbourne VIC 3004 by 5pm on July 29, 2019.

Download the role statement in Adobe Acrobat format

Editorial Coordinator, Audience Engagement

VPS 3.1: $68,884 per annum + 9.5% superannuation
Full Time, Fixed Term for 2 years
Closing date for applications: 5pm on 24 July 2019

Audience Engagement champions the emotional and social relationship between audiences and museums to sustain their future.

The National Gallery of Victoria (NGV) is seeking an Editorial Coordinator to join the Audience Engagement and Learning department, which leads the planning of dynamic Gallery experiences that put the needs and interests of audiences first.

This role will contribute to this goal by supporting the planning, administration, coordination and delivery of digital and print projects via the Audience Engagement and Learning department that aim to enhance engagement with the NGV Collection and exhibitions.

ABOUT THE POSITION:
You will be responsible for performing the duties of Editorial Coordinator, NGV Magazine, including supporting the editorial and design team in the administration, planning, commissioning, art direction and production of NGV Magazine and related promotions and resources.  Other key responsibilities will include:

  • Planning and coordinating the delivery of a range of digital and print audience engagement initiatives to support diverse audiences to engage with the NGV Collection and exhibitions.
  • Utilising high-level attention to detail, writing and analytical skills to read, write and review a wide range of texts for different audiences, purposes and platforms.
  • Providing high-level administrative support to create and ensure project plans, production schedules and budgets are coordinated in a timely manner.

To be successful you will have demonstrated experience working in a creative content role in publishing, magazines, editorial or a related creative field, supplemented by sound knowledge of, or interest in, visual arts, culture and design; as well as experience coordinating multiple projects and timelines.

For more details refer to the role statement attached.

HOW TO APPLY

To apply for this role, please send a covering letter, a separate statement addressing each of the key selection criteria as they relate to the job accountabilities and resume to [email protected] or forward your application to Job Applications, Human Resources, National Gallery of Victoria, PO Box 7259, Melbourne VIC 3004 by 5pm on July 24, 2019.

Download the role statement in Adobe Acrobat format

Youth and Families Coordinator

VPS 3.1: $68,884 per annum + 9.5% superannuation
Full Time, Fixed Term for 12 months
Closing date for applications: 5pm on 9 August 2019

Audience Engagement champions the emotional and social relationship between audiences and museums to sustain their future.

The National Gallery of Victoria (NGV) is seeking a Youth and Families Coordinator to join the Audience Engagement and Learning department, which leads the planning of dynamic Gallery experiences that put the needs and interests of audiences first.

This role will contribute to this goal by developing, coordinating, implementing and evaluating a range of NGV exhibitions, events and publications aimed at engaging and inspiring children, teens and families.

ABOUT THE POSITION:
You will be responsible for contributing to the successful delivery of high quality exhibitions and participatory installations for children, teen and family audiences, including research, development, delivery, maintenance and evaluation.  Other key responsibilities will include:

  • Developing and delivering an annual program of events and initiatives for audiences including children, teenagers and community groups, which meet audience engagement objectives.
  • Using creativity and innovation to increase the depth and breadth of audience engagement. Developing strong relationships with internal and external stakeholders and programming partners to extend the reach and impact of initiatives.
  • Writing, coordinating and contributing to the strategic planning of promotional communications collated in liaison with Marketing and Media teams.

To be successful you will have experience in developing innovative, engaging audience engagement experiences within a major art institution or similar organisation, or have a minimum of three years teaching experience. You will also be able to manage multiple projects with conflicting timelines and demands with efficiency and effectiveness.

For more details refer to the role statement attached.

HOW TO APPLY

To apply for this role, please send a covering letter, a separate statement addressing each of the key selection criteria as they relate to the job accountabilities and resume to [email protected] or forward your application to Job Applications, Human Resources, National Gallery of Victoria, PO Box 7259, Melbourne VIC 3004 by 5pm on August 9, 2019.

Download the role statement in Adobe Acrobat format

The National Gallery of Victoria is an Equal Opportunity Employer who values diversity in the workplace. As such, the National Gallery of Victoria encourages applications from people with diverse cultural backgrounds and it is our policy to consider reasonable adjustments for qualified applicants with disabilities.

To submit an application, please send:

  • covering letter
  • statement addressing the key selection criteria in the role statement
  • your curriculum vitae (CV)

E-mail
[email protected]

By post
Human Resources Manager
National Gallery of Victoria
PO Box 7259
Melbourne VIC 3004