PROJECT OFFICER

VPS 2.2: $60,114 per annum + 9.5% superannuation
Full Time, Fixed Term for 2 years
Closing date for applications: 5pm on 12 April 2021

The NGV is seeking a Project Officer to join the Department of Facilities and Operations to provide project and administrative support.

ABOUT THE POSITION:
You will provide project and administrative support to the Assets, Procurement and Budget Planning team in the areas of procurement, contract management asset management and travel.

Other key responsibilities will include:

  • Monitoring the Facilities and Operations Helpdesk, including assigning, coordinating and tracking requests, and accurately reporting on Helpdesk service performance.
  • Assisting NGV staff on procurement, including D365, contract management, asset management and travel processes, systems and procedures, as required.
  • Coordinating and administering systems for NGV travel procurement and NGV taxi travel system and liaise with other teams and departments to ensure that services are delivered on time.
  • Actively support administration requirements of the team and provides project support to NGV Contemporary.

To be successful you will have demonstrated experience working in an office or project administration role in a busy environment supplemented by an interest in the creative industries sector. You aim to exceed targets and set personal standards of excellence. You will establish and maintain relationships with people at all levels, build trust through consistent actions, values and communication.

For more details refer to the role statement attached.

HOW TO APPLY

To apply for this role, please send a covering letter, a separate statement addressing each of the key selection criteria as they relate to the job accountabilities, portfolio and resume to [email protected] or forward your application to Job Applications, Human Resources, National Gallery of Victoria, PO Box 7259, Melbourne VIC 3004 by 5pm on 29 March 2021. [email protected] or forward your application to Job Applications, Human Resources, National Gallery of Victoria, PO Box 7259, Melbourne VIC 3004 by 5pm on April 12, 2021.

Download the role statement in Adobe Acrobat format

PAINTER

VPS 2.2 $61,016 gross per annum + 9.5% superannuation 
Full Time, Fixed Term for 12 months  
Closing date for applications: 5pm on 20 April 2021

The National Gallery of Victoria (NGV) is seeking a Painter to provide painting, decorating and renovation services for exhibitions, capital works and maintenance projects across NGV locations.  

ABOUT THE POSITION:
Under direction, you will carry out painting, plastering, decorating and renovation services including wallpapering, minor plastering, patch and repair services for the NGV. You will be responsible for ensuring all works and services undertaken are to the highest quality finish. Other key responsibilities include:  

  • Providing progress reports to the Construction Project Manager on a regular basis and support other works, as required. 
  • Assisting the Project Manager with estimates and ordering of painting supplies. 
  • Maintaining equipment to ensure that safe work practices are adhered to and ensure workshop and construction sites comply with OH&S standards. 
  • Assisting with non-painting related works and carry out standard housekeeping practices throughout gallery spaces, store rooms and construction sites while maintaining equipment. 

To be successful you will have completed an approved apprenticeship in painting or possession of equivalent qualifications and sound knowledge of OH&S rules and regulations. You are able to regularly plan and track progress on work tasks, taking an organised, methodical approach to work by addressing priority tasks first. You seek information needed to solve problems; identifying and proposing practical solutions to problems and implementing solutions when endorsed by the manager. You can accurately estimate resource requirements for particular tasks and monitor and keep accurate records of resource use. 

For more details refer to the role statement attached.

HOW TO APPLY

To apply for this role, please send a covering letter, a separate statement addressing each of the key selection criteria as they relate to the job accountabilities and resume to [email protected] or forward your application to Job Applications, Human Resources, National Gallery of Victoria, PO Box 7259, Melbourne VIC 3004 by 5pm on April 20, 2021.

Download the role statement in Adobe Acrobat format

EXHIBITIONS FINANCE OFFICER

VPS 4.1: $85,279 gross per annum + 9.5% superannuation
Full Time; Fixed Term for 3 years
Closing date for applications: 5pm on 21 April 2021

The National Gallery of Victoria (NGV) is seeking an Exhibitions Finance Officer to assist Exhibitions Management in detailed budgeting, financial monitoring and financial management of exhibitions, collection displays and touring programs.

ABOUT THE POSITION:
Reporting to the Exhibitions Manager, you will liaise with departments to develop, implement and monitor detailed forecasts for exhibitions, ensure accuracy in budget preparation and create expenditure reports for exhibitions to ensure accurate reforecasting. Other key responsibilities will include:

  • Completing reconciliations of exhibition forecasts and budgets to ensure accurate analysis of actual exhibition expenditure occurs and the data is provided to departments to assist with forward budgeting.
  • Ensuring regular updates to forecast expenditure and monthly cashflow so that accurate cost reporting can occur. Creating monthly actual expenditure reports for exhibitions to ensure accurate reforecasting.
  • ensuring any funding grants, corporate partnership agreements, contractual obligations and economic impact financial reports are delivered for designated exhibitions and collection displays.
  • Preparing for exhibitions to be activated and inactivated in the finance system and ensure that foreign exchange procedures are followed for all international payments made from exhibition budgets.

To be successful you will be tertiary qualified in Finance, Business or equivalent coupled with previous experience in the budgeting of significant and complex projects. You prepare and monitor expenditure against detailed budgets, service delivery against contract specifications and liaises with stakeholders. You continuously seek more efficient ways of operating, with proven ability in analytical and conceptual skills to reason through problems and analyse issues from different perspectives.

For more details refer to the role statement attached.

HOW TO APPLY

To apply for this role, please send a covering letter, a separate statement addressing each of the key selection criteria as they relate to the job accountabilities and resume to [email protected] or forward your application to Job Applications, Human Resources, National Gallery of Victoria, PO Box 7259, Melbourne VIC 3004 by 5pm on April 21, 2021.

Download the role statement in Adobe Acrobat format

The National Gallery of Victoria is an Equal Opportunity Employer who values diversity in the workplace. As such, the National Gallery of Victoria encourages applications from people with diverse cultural backgrounds and it is our policy to consider reasonable adjustments for qualified applicants with disabilities.

To submit an application, please send:

  • covering letter
  • statement addressing the key selection criteria in the role statement
  • your curriculum vitae (CV)

Email
[email protected]

By post
Human Resources Manager
National Gallery of Victoria
PO Box 7259
Melbourne VIC 3004