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EVENTS AND FUNCTIONS MANAGER

VPS 5.1: $95,275 gross per annum + 9.5% superannuation

Full Time, Fixed Term for 2 Years

Closing date for applications: 5pm on 16 August 2018

The National Gallery of Victoria (NGV) is seeking an Events and Functions Manager who is responsible for the organisation and management of all NGV initiated events, for overseeing the NGV’s Food & Beverage Contract and for the management of the Events team.

ABOUT THE POSITION:

You will oversee the management, planning, coordination and delivery of the NGV events and functions program, in consultation with the Executive Management team, senior employees and other key NGV stakeholders. This includes financial planning, reporting and resource management for both the Events department and NGV events. Other key responsibilities include:

  • Managing the Events department by aligning the team with the organisational values and goals through effective people management, including clearly defining role expectations, facilitating employee development and identifying opportunities to streamline procedures and improve efficiency.
  • Overseeing the execution and performance management of the NGV’s Food & Beverage Contract, which will include leading on all procedures relating to delivery, contracts, invoicing, reporting and management of customer facing standards as well as managing the tendering process when the contract reaches its conclusion.
  • Overseeing the planning and delivery of the annual NGV Gala and managing a project team, including suppliers and contractors, to build on the reputation of this newly established stakeholder event for the NGV calendar.
  • Exploring and identifying new revenue streams for the NGV, which may include sponsorship and in-kind support for events as well as new commercial opportunities through the NGV’s Food & Beverage Contract.

To be successful you will have extensive experience in the planning, coordination and delivery of events for a high profile organisation. You have the ability to maximise effectiveness by selecting, developing and managing a high performing team, ensuring staff are actively deployed through effective workforce planning practices.

You use effective project management methodologies, consulting, liaising with and influencing key stakeholders, producing detailed project plans where objectives are clearly defined and action steps for achieving them are clearly specified, monitoring performance against objectives and managing project risks and issues ensuring project objectives are met.

For more details refer to the role statement attached.

HOW TO APPLY

To apply for this role, please send a covering letter, a separate statement addressing each of the key selection criteria as they relate to the job accountabilities and resume to jobapplications@ngv.vic.gov.au or forward your application to Job Applications, Human Resources, National Gallery of Victoria, PO Box 7259, Melbourne VIC 3004 by 5pm on August 16, 2018.

Download the role statement in Adobe Acrobat format

EDUCATOR

VPS 4.1: $82,574 gross per annum + 9.5% superannuation

Full Time, Fixed Term up until end of April 2020

Closing date for applications: 5pm on 16 August 2018

The National Gallery of Victoria (NGV) is seeking an Educator to develop and deliver innovative, high quality learning programs and projects that provide participants with engaging, relevant and rewarding learning experiences inspired by the NGV Collection and exhibitions and support the priorities of the Catholic Education Commission Victoria (CECV).

ABOUT THE POSITION:

This positions will initiate, research, develop, implement and evaluate learning programs and projects for teachers and students of all levels and across a range of subject areas, including Religious Education. Other key responsibilities include:

  • Using innovative teaching strategies and methods, including digital technologies to undertake delivery of professional learning programs for teachers, and teaching of early years, primary and post primary students, including special needs students, English as Additional Language (EAL) students and adult learners.
  • Preparing and developing curriculum resources for students and teachers, including online learning resources based on the NGV Collection and exhibitions that effectively engage the target audience.
  • Initiating and contributing to programs and projects that expand the reach of the NGV to new audiences and disadvantaged cohorts including rural and regional and low SES schools.
  • Working closely with senior staff in NGV Learning to ensure the NGV’s contracted obligations with the CECV are met, including advice, reporting and attendance at meetings as required.

To be successful you will have an appropriate teaching qualification and a current registration with the Victorian Institute of Teaching.  You will have a demonstrated understanding of current curriculum frameworks (including the Victorian Curriculum and the Victorian Certificate of Education) and education sector priorities (including those of the CECV).

With a demonstrated commitment to the value of art and design education and/or the role of cultural learning you will have proven experience in designing, delivering and evaluating innovative learning programs and resources, including digital programs and learning resources that effectively engage learners and meet different learning needs.

For more details refer to the role statement attached.

HOW TO APPLY

To apply for this role, please send a covering letter, a separate statement addressing each of the key selection criteria as they relate to the job accountabilities and resume to jobapplications@ngv.vic.gov.au or forward your application to Job Applications, Human Resources, National Gallery of Victoria, PO Box 7259, Melbourne VIC 3004 by 5pm on August 16, 2018.

Download the role statement in Adobe Acrobat format

REGISTRATION ASSISTANT, COLLECTION OPERATIONS

VPS 2.1: $50,828 gross per annum + 9.5% superannuation

Full Time, Fixed Term for 2 years

Closing date for applications: 5pm on 16 August 2018

The National Gallery of Victoria (NGV) is seeking a Registration Assistant, Collection Operations who will be responsible for providing administrative and registration support across collection management activities and permanent collection displays.

ABOUT THE POSITION

You will assist with the preparation of documentation, accurate and timely data entry, and liaise with other staff and contractors, for collection based exhibitions, permanent collection changeovers and artwork movement within gallery buildings and between galleries and storage sites. Other key responsibilities include:

  • Processing new acquisitions to the NGV collection including coordinating the packing, transport, documentation, receipting and processing of artworks upon arrival at the Gallery.
  • Undertaking collection stocktake, including sighting, research and reconciliation of records and documentation. Undertaking regular inventories of galleries, storage areas and packing units.
  • Assisting with the preparation and tracking of relevant budgets.
  • Assisting the Coordinating Registrar, Collection Operations to prepare statistics and reports on collection management activities.

To be successful you will have good skills in prioritising and time management, taking an organised, methodical approach to your work. You will deliver outcomes in a timely manner while maintaining quality, accuracy and attention to detail. You will have good communication skills, speaking clearly and concisely, using a polite and considerate manner when dealing with others.

For more details refer to the role statement attached.

HOW TO APPLY

To apply for this role, please send a covering letter, a separate statement addressing each of the key selection criteria as they relate to the job accountabilities and resume to jobapplications@ngv.vic.gov.au or forward your application to Job Applications, Human Resources, National Gallery of Victoria, PO Box 7259, Melbourne VIC 3004 by 5pm on August 16, 2018.

Download the role statement in Adobe Acrobat format

PUBLICIST

VPS 3.2: $75,271 gross per annum + 9.5% superannuation

Full Time, Fixed Term for 2 years

Closing date for applications: 5pm on 17 August 2018

The National Gallery of Victoria (NGV) is seeking a Publicist who under the direction of the Senior Publicist, will support the Media and Public Affairs department in the development and implementation of communication and public relation strategies and campaigns covering, but not limited to the following areas:

  • Exhibition, programs and associated events
  • public image of the NGV
  • corporate partnerships and fundraising achievements

ABOUT THE POSITION:

Working in consultation with the Senior Publicist you will develop and implement small to medium communication strategies to raise the profile of NGV, its activities and exhibitions. Other key responsibilities include:

  • Building strong, proactive and beneficial relationships with media and key external and internal stakeholders.
  • Researching, developing and implementing publicity and media campaigns that positively elevate the profile of the NGV, its exhibitions and activities.
  • Researching, developing and utilising a variety of media materials, including media releases, media kits, photography and video content.
  • Contributing to reports regarding the activities of the Media and Public Affairs department.

To be successful you will have relevant tertiary qualifications and demonstrated experience in the fields of media, communications, public relations or related field working with a variety of media, including print, broadcast, digital, new media and content creation. You can prepare briefs, letters, emails, reports and media releases using clear, concise and grammatically correct language, ensuring written communications contain the necessary information to achieve their purpose. You confidently convey ideas and information in a clear and interesting way, understanding and meeting the needs of target audiences.

You can autonomously develop processes, tasks and resources required to achieve a goal, developing and implementing systems and procedures to guide work and track progress, identifying more and less critical activities and operating accordingly, reviewing and adjusting as required. You observe fine details, identifying gaps in information, looking for logical sequences of information and highlighting practical considerations of plans and activities.

For more details refer to the role statement attached.

HOW TO APPLY

To apply for this role, please send a covering letter, a separate statement addressing each of the key selection criteria as they relate to the job accountabilities and resume to jobapplications@ngv.vic.gov.au or forward your application to Job Applications, Human Resources, National Gallery of Victoria, PO Box 7259, Melbourne VIC 3004 by 5pm on August 17, 2018.

Download the role statement in Adobe Acrobat format

MERCHANDISE ASSISTANT

VPS 2.2: $59,080 gross per annum + 9.5% superannuation

Full Time, Fixed Term for 12 months

Closing date for applications: 5pm on 21 August 2018

The National Gallery of Victoria (NGV) is seeking a Merchandise Assistant who will assist with the retail buying and product development program for the NGV design store.

ABOUT THE POSITION:

You will assist with the retail merchandise development program of NGV branded merchandise, providing support with supplier liaison, sourcing quotes, calculating production costs/pricing, and submitting production ready files to suppliers for manufacturing. Other key responsibilities include:

  • Assisting with the buying function for 3rd party merchandise and assisting the Manager, Planning Books and Publications, with the buying function for 3rd party books and publications. This includes supporting supplier liaison, generating and submitting purchase orders, overseeing delivery schedules and processing invoices and related paperwork.
  • Assisting with the maintenance of buying plans, financial and general reports and analysis of buying and sales.
  • Assisting to roll out merchandise exit strategies.
  • Maintaining POS/Inventory database and ensuring accurate product and supplier records are kept.

To be successful you will have experience in an assistant retail buying and product development role. You can identify processes, tasks and resources required to achieve a goal, identifying more and less critical activities and operating accordingly, reviewing and adjusting as required. You develop and implement systems and procedures to guide work and track progress, recognise barriers and find effective ways to deal with them.

You continually seek more efficient ways of operating, cost whatever work is done, focus on strategies to achieve the greatest benefits for investment and continually strive to achieve the best service or product with the resources available. You can prepare and monitor expenditure against budgets, raising resource issues in a constructive and solution-focussed way and use honest, transparent and appropriate purchasing processes.

For more details refer to the role statement attached.

HOW TO APPLY

To apply for this role, please send a covering letter, a separate statement addressing each of the key selection criteria as they relate to the job accountabilities and resume to jobapplications@ngv.vic.gov.au or forward your application to Job Applications, Human Resources, National Gallery of Victoria, PO Box 7259, Melbourne VIC 3004 by 5pm on August 21, 2018.

Download the role statement in Adobe Acrobat format

SENIOR ENGAGEMENT OFFICER, FUNDRAISING

VPS 4.1: $82,574 gross per annum + 9.5% superannuation

Full Time, Fixed Term for 2 Years

Closing date for applications: 5pm on 26 August 2018

Please note: previous applicants need not apply

The National Gallery of Victoria (NGV) is seeking a Fundraising Engagement Officer who will undertake an integral role in the stewardship of existing donors through the development and delivery of the Fundraising department’s engagement program.

ABOUT THE POSITION:

In consultation with the fundraising team you will conceptualise, develop and implement the NGV’s fundraising engagement program to achieve organisational strategic objectives. This includes the preparation of briefing documents, the coordination of invitations, guest lists; speech notes, RSVP updates, debriefing meetings, forecasting and monitoring expenses and setting objectives and reporting on event outcomes. Other key responsibilities include:

  • Maintaining and managing internal and external supplier relationships to facilitate the successful delivery of the NGV’s fundraising engagement program. This includes working closely with departments as well as local and international individuals, restaurants, galleries, organisations and museums.
  • Preparing and presenting stewardship plans, reports, project briefs, submissions, and donor proposals and contributing to complex fundraising strategies and related activities.
  • Managing the distribution of exhibition tickets, publications and other NGV merchandise to realise donor cultivation and stewardship objectives.
  • Welcoming and hosting guests who attend events at the NGV and regularly monitoring and measuring the satisfaction levels of key stakeholders.

To be successful you will have a well developed understanding of the principles of stakeholder management and relationship building, within a high profile organisation and an understanding of philanthropic fundraising would also be beneficial. You can confidently convey ideas and information in a clear and interesting way, preparing and delivering logical, sequential and succinct presentations.  You ensure written communications contain the necessary information to achieve their purpose by using appropriate style and formats.  You identify processes, tasks and resources required to achieve a goal, identifying more and less critical activities and operating accordingly, reviewing and adjusting as required.  You can develop and implement systems and procedures to guide work and track progress, recognising barriers and finding effective ways to deal with them.

For more details refer to the role statement attached.

HOW TO APPLY

To apply for this role, please send a covering letter, a separate statement addressing each of the key selection criteria as they relate to the job accountabilities and resume to jobapplications@ngv.vic.gov.au or forward your application to Job Applications, Human Resources, National Gallery of Victoria, PO Box 7259, Melbourne VIC 3004 by 5pm on August 26, 2018.

Download the role statement in Adobe Acrobat format

The National Gallery of Victoria is an Equal Opportunity Employer who values diversity in the workplace. As such, the National Gallery of Victoria encourages applications from people with diverse cultural backgrounds and it is our policy to consider reasonable adjustments for qualified applicants with disabilities.

To submit an application, please send:

  • covering letter
  • statement addressing the key selection criteria in the role statement
  • your curriculum vitae (CV)

E-mail
jobapplications@ngv.vic.gov.au

By post
Human Resources Manager
National Gallery of Victoria
PO Box 7259
Melbourne VIC 3004