PROJECT OFFICER (FACILITIES AND OPERATIONS)

VPS 2.2: $60,114 per annum + 9.5% superannuation
Full Time, Fixed Term for 2 years
Closing date for applications: 5pm on 21 June 2021

The NGV is seeking a Project Officer (Facilities and Operations) to coordinate the Facilities and Operations Helpdesk and provide administrative support to the Assets, Procurement and Financial Planning team.

ABOUT THE POSITION:
You will contribute to the operations of the Assets, Procurement and Financial Planning team including assisting with procurement, contract management and asset management administrative activities, and overall providing administrative support to the team..  Other key responsibilities will include:

  • Monitoring the Facilities and Operations Helpdesk, including assigning, coordinating and tracking requests, and accurately reporting on Helpdesk service performance. Liaising with other teams and departments to ensure that services are delivered on time.
  • Assisting NGV staff on procurement, including D365, contract management, asset management and travel processes, systems and procedures, as required.
  • Processing and administering systems for NGV travel including travel and accommodation bookings, maintenance of records, financial analysis and other management reporting.
  • Providing administrative and project support to the NGV Contemporary project as required.

To be successful you will have demonstrated experience working in an office or project administration role in a busy environment supplemented by an interest in the creative industries sector. You aim to exceed targets and set personal standards of excellence. You will establish and maintain relationships with people at all levels, build trust through consistent actions, values and communication.

For more details refer to the role statement attached.

HOW TO APPLY

To apply for this role, please send a covering letter, a separate statement addressing each of the key selection criteria as they relate to the job accountabilities and resume to [email protected] or forward your application to Job Applications, Human Resources, National Gallery of Victoria, PO Box 7259, Melbourne VIC 3004 by 5pm on June 21, 2021.

Download the role statement in Adobe Acrobat format

MEDIA AND PUBLIC AFFAIRS ASSISTANT

VPS 2.2: $61,016 gross per annum + 9.5% superannuation
Full Time, Fixed Term for 12 Months
Closing date for applications: 5pm on 30 June 2021

The National Gallery of Victoria (NGV) is seeking a Media and Public Affairs Assistant to provide administrative and publicity support across the activities of the Media and Public Affairs team.

ABOUT THE POSITION:
You will be responsible for providing administrative support to the Media and Public Affairs team including but not limited to, processing of invoices, managing office supplies, archiving and filing, printing and deliveries and mailing of media materials. Other key responsibilities include:

  • Preparing copy for NGV promotional material; preparing and disseminating images and relevant captions and descriptions for exhibitions to media under the guidance of the Associate Director, Media and Public Affairs and Senior Publicist.
  • Completing the daily media clippings report and liaising with the NGV’s media monitoring service, ensuring daily service is provided as per the contract agreement.
  • Co-ordinating logistics and managing filming requests, booking photography and content shoots, as required.
  • Providing publicity support to the NGV media team where required on NGV and NGV partner publicity campaigns, including creation of media releases, media kit materials, media list invitations, strategic media blasts and monitoring of media inbox.

To be successful you will possess a relevant tertiary qualification coupled with some experience in the fields of media, communications, public relations or a related field. Your sound administrative knowledge will include the ability to communicate effectively in both written and verbal form.

You will be detailed focussed, driven to achieve team goals, and organised with capacity to plan and prioritise workloads in order to achieve goals.

For more details refer to the role statement attached.

HOW TO APPLY

To apply for this role, please send a covering letter, a separate statement addressing each of the key selection criteria as they relate to the job accountabilities and resume to [email protected] or forward your application to Job Applications, Human Resources, National Gallery of Victoria, PO Box 7259, Melbourne VIC 3004 by 5pm on June 30, 2021.

Download the role statement in Adobe Acrobat format

The National Gallery of Victoria is an Equal Opportunity Employer who values diversity in the workplace. As such, the National Gallery of Victoria encourages applications from people with diverse cultural backgrounds and it is our policy to consider reasonable adjustments for qualified applicants with disabilities.

To submit an application, please send:

  • covering letter
  • statement addressing the key selection criteria in the role statement
  • your curriculum vitae (CV)

Email
[email protected]

By post
Human Resources Manager
National Gallery of Victoria
PO Box 7259
Melbourne VIC 3004