PROJECTS ASSISTANT, OFFICE OF DEPUTY DIRECTOR

VPS 2.2: $61,016 per annum + 10% superannuation 
Full Time, Fixed Term for 2 years 
Closing date for applications:  11 October 2021 

The NGV is seeking a Projects Assistant to join the Office of the Deputy Director to provide project and administrative support.  

ABOUT THE POSITION: 
You will assist the Senior Project Officer to provide efficient, professional, and confidential administrative support to the Office of the Deputy Director. Other key responsibilities will include:   

  • Managing diaries, incoming and outgoing correspondence, booking meetings and events.  
  • Effectively monitoring the Deputy Director’s tasks to ensure timely provision of support and/or information.   
  • Working with the Senior Project Officer to coordinate visits by external stakeholders and liaising with relevant staff to arrange any necessary event requirements, as required. 
  • Providing administrative and project support to cross-disciplinary project teams and supporting the Deputy Director as required.  
  • Assisting the Senior Project Officer with administrative duties including, creating and maintaining files, photocopying, document scanning, assisting with the preparation and collation of documents, proposals and presentations.  

To be successful you will have a relevant tertiary qualification and good knowledge and skills in office administration including the ability to manage appointments and schedules, handle and prioritise telephone calls and complex correspondence, and organise files and information.  You use time efficiently, develop realistic action plans and take an organised, methodical approach to work. You will also be able to establish and maintain relationships with people at all levels and build trust through consistent actions, values, and communication. 

For more details refer to the role statement attached.

HOW TO APPLY

To apply for this role, please send a covering letter, a separate statement addressing each of the key selection criteria as they relate to the job accountabilities and resume to [email protected] or forward your application to Job Applications, Human Resources, National Gallery of Victoria, PO Box 7259, Melbourne VIC 3004 by 5pm on October 11, 2021.

Download the role statement in Adobe Acrobat format

SENIOR PORGRAMMING COORDINATOR

VPS 4.1: $85,279 per annum + 10% superannuation  
Full Time, Fixed Term for 3 Years  
Closing date for applications: 5pm on 11 October 2021  

The National Gallery of Victoria (NGV) is seeking a Senior Programming Coordinator to conceptualise and oversee the delivery of inspiring programs and events for adults that expand the experience of the NGV collection and exhibitions. 

ABOUT THE POSITION:  
Assisting the Public Programs Manager, you will conceptualise new and innovative public programs and develop and implement strategies that align public programs with the NGV’s strategic direction. 

Other key responsibilities will include:   

  • Overseeing the development, research, organisation, communication, evaluation, management and continuous improvement of public programs and events, courses, and digital programs for a range of audiences, with a focus on adult visitors, including NGV Members. 
  • Managing staff by aligning work tasks with organisational values and goals through effective people management and modelling. This includes clearly defining role expectations, monitoring performance, providing timely and constructive feedback, and facilitating employee development. This also includes ensuring a safe and healthy environment. 
  • Overseeing the development and monitoring of budgets and reports for public programs, in liaison with the Public Programs Manager. 

To be successful you will have extensive experience in the development and coordination of a range of public programs for diverse audiences within a major art institution or similar organisation, supplemented by an appropriate tertiary qualification and sound knowledge of the visual arts. You can generate ideas drawing from a range of information sources to identify new ways of doing things. You translate creative ideas into workplace improvements and reflect on experience as well as being open to new ways to improve practice. You actively seek to improve others’ skills and talents by providing constructive feedback, coaching, and training opportunities.

Please note that previous applicants need not apply. 

For more details refer to the role statement attached.

HOW TO APPLY

To apply for this role, please send a covering letter, a separate statement addressing each of the key selection criteria as they relate to the job accountabilities and resume to [email protected] or forward your application to Job Applications, Human Resources, National Gallery of Victoria, PO Box 7259, Melbourne VIC 3004 by 5pm on October 11, 2021.

Download the role statement in Adobe Acrobat format

PROGRAMMING COORDINATOR

VPS 3.1: $68,884 per annum + 10% superannuation  
Full Time, Fixed Term for 2 Years  
Closing date for applications: 5pm on 11 October 2021  

The National Gallery of Victoria (NGV) is seeking a Programming Assistant to research, develop, coordinate, implement and evaluate a range of NGV Public Programs. 

ABOUT THE POSITION: 
Liaising with the Public Programs Manager and Senior Programming Coordinator, you will develop and deliver high quality, innovative and creative public programs, events and activities for diverse audiences, with a focus on adult visitors and members, including research, development, coordination, delivery and evaluation, with clear revenue streams and responding to audience engagement objectives relating to NGV exhibitions and NGV’s permanent collection. Other key responsibilities will include:   

  • Participating as a key staff member in project teams for large-scale cross-departmental public programs and events, such as NGV Friday Nights, festivals and major events and programs with a focus on adult learning outcomes. 
  • Liaising with internal and external stakeholders and programming partners as necessary on the successful development and delivery of public programs.  
  • Contributing to the planning, delivery and evaluation of initiatives with key NGV Program Partners to meet agreed objectives.  
  • Developing and maintaining knowledge of local, national and international audience engagement and public program trends and apply this knowledge to enhance NGV programs.   

 To be successful you will have a Tertiary degree or equivalent in Art History coupled with previous experience in developing, coordinating and evaluating innovative, engaging and high-quality audience engagement experiences within a major art institution or similar organisation. You are proactive and self-starting, seizes opportunities and acts upon them and takes responsibility for own actions. You can establish and maintain relationships with people at all levels, building trust through consistent actions and cooperated and works well with others in the pursuit of team goals. 

Please note that previous applicants need not apply. 

For more details refer to the role statement attached.

HOW TO APPLY

To apply for this role, please send a covering letter, a separate statement addressing each of the key selection criteria as they relate to the job accountabilities and resume to [email protected] or forward your application to Job Applications, Human Resources, National Gallery of Victoria, PO Box 7259, Melbourne VIC 3004 by 5pm on October 11, 2021.

Download the role statement in Adobe Acrobat format

MEDIA AND PUBLIC AFFAIRS ASSISTANT

VPS 2.2: $61,016 gross per annum + 10% superannuation
Full Time, Fixed Term for 12 Months 
Closing date for applications: 5pm on 06 October 2021 

The National Gallery of Victoria (NGV) is seeking a Media and Public Affairs Assistant to provide administrative and publicity support across the activities of the Media and Public Affairs team. 

ABOUT THE POSITION:
You will be responsible for providing administrative support to the Media and Public Affairs team including but not limited to, processing of invoices, managing office supplies, archiving and filing, printing and deliveries and mailing of media materials. Other key responsibilities include: 

  • Preparing copy for NGV promotional material; preparing and disseminating images and relevant captions and descriptions for exhibitions to media under the guidance of the Associate Director, Media and Public Affairs and Senior Publicist.  
  • Completing the daily media clippings report and liaising with the NGV’s media monitoring service, ensuring daily service is provided as per the contract agreement. 
  • Co-ordinating logistics and managing filming requests, booking photography and content shoots, as required. 
  • Providing publicity support to the NGV media team where required on NGV and NGV partner publicity campaigns, including creation of media releases, media kit materials, media list invitations, strategic media blasts and monitoring of media inbox.  

To be successful you will possess a relevant tertiary qualification coupled with some experience in the fields of media, communications, public relations or a related field. Your sound administrative knowledge will include the ability to communicate effectively in both written and verbal form. You will be detailed focussed, driven to achieve team goals, and organised with capacity to plan and prioritise workloads in order to achieve goals. 

For more details refer to the role statement attached.

HOW TO APPLY

To apply for this role, please send a covering letter, a separate statement addressing each of the key selection criteria as they relate to the job accountabilities and resume to [email protected] or forward your application to Job Applications, Human Resources, National Gallery of Victoria, PO Box 7259, Melbourne VIC 3004 by 5pm on October 6, 2021.

Download the role statement in Adobe Acrobat format

The National Gallery of Victoria is an Equal Opportunity Employer who values diversity in the workplace. As such, the National Gallery of Victoria encourages applications from people with diverse cultural backgrounds and it is our policy to consider reasonable adjustments for qualified applicants with disabilities.

To submit an application, please send:

  • covering letter
  • statement addressing the key selection criteria in the role statement
  • your curriculum vitae (CV)

Email
[email protected]

By post
Human Resources Manager
National Gallery of Victoria
PO Box 7259
Melbourne VIC 3004